REQUEST FOR JANITORIAL SERVICES

REQUEST FOR JANITORIAL
SERVICE PROPOSALS
The City of Irrigon invites proposals from qualified licensed janitorial service provider having experience in performing janitorial services in accordance with the specifications outlined in the Request for Proposal (RFP) located on the city web page or by contacting the City of Irrigon at 541-922-3047.
It is the intent of the City to negotiate a three-year contract, with the second through fifth year’s contingent on the successful, timely completion of the first year of the contract.

City of Irrigon is accepting sealed proposals for janitorial services for City Hall. Cleaning would need to be done after business hours once per week.  The following conditions must be met; must be bonded, licensed, and insured; must have own cleaning supplies except for City provided paper products.  A background check may be required for proposer and all employees.

OFFICE AREAS:

General cleaning each week

  • Clean restrooms/shower
  • Clean toilets, mirrors, sinks, and shower
  • Fill, clean and sanitize dispensers (soap, toilet paper and paper towels)
  • Spot clean walls
  • Dust all horizontal surfaces and ledges (clean baseboards)
  • Sweep and mop floors
  • Empty all trash
  • Wipe and sanitize light switches
  • Pour water down floor drains to keep them from drying out and odors
  • General cleaning of offices & reception area
  • Dust and vacuum carpet and mats
  • Empty all trash cans
  • Wipe cleared desk areas
  • Wipe and sanitize phones & light switches
  • Dust all horizontal surfaces and ledges
  • Spot clean carpet if needed
  • Break Room
  • Empty trash
  • Clean sinks, countertops, back splash, carts and table
  • Wipe and sanitize light switches
  • Wipe down outside of appliances
  • Straighten chairs and table
  • Sweep and mop floor
  • Work Room Area
  • Empty trash
  • Dust all file cabinets
  • Dust all office equipment
  • Vacuum all carpet, edges, and corners
  • Spot clean carpet if needed
  • Entry Vestibule Room and Waiting Room
  • Dust and vacuum (sweep and mop entry area)
  • Dust all horizontal surfaces and ledges
  • Wipe and sanitize light switches
  • Spot clean carpet if needed
  • Door and receptionist glass cleaned weekly
  • Sanitize entry area surfaces
  • Hallways
  • Vacuum, spot clean carpet
  • Wipe and sanitize light switches
  • Sweep and mop hard floors
  • Conference Room
  • Dust and vacuum
  • Empty all trash cans
  • Straighten chairs and table
  • Dust chairs and table
  • Wipe and sanitize light switches
  • Exterior (main joint lobby and rear staff entry)
  • Sweep entryways
  • Clean glass doors
  • Clean cobwebs from windows
  • Monthly
  • Clean inside windows
  • Dust blinds
  • High dust
  • Low dust
  • Vacuum air vents
  • Detail vacuum carpet edges and corners
  • Special Requests
  • Cleaning carpets
  • Cleaning outside windows
  • Waxing and buffing floors

EVENT PLAZA AREA:

General cleaning each Wednesday

  • Clean restroom
  • Clean toilet, mirror, and sink
  • Fill, clean and sanitize dispensers (soap, toilet paper and paper towels)
  • Spot clean walls
  • Dust all horizontal surfaces and ledges (clean baseboards)
  • Sweep and mop floors
  • Empty all trash
  • Wipe and sanitize light switches
  • Pour water down floor drains to keep them from drying out and odors
  • Ensure doors are locked upon completion

CITY PARK AREA:

General cleaning Monday and Thursday

  • Clean restrooms
  • Clean toilet, mirror, and sink
  • Fill, clean and sanitize dispensers (soap, toilet paper and paper towels)
  • Spot clean walls
  • Dust all horizontal surfaces and ledges (clean baseboards)
  • Sweep and mop floors
  • Empty all trash
  • Wipe and sanitize light switches
  • Pour water down floor drains to keep them from drying out and odors
  • Ensure doors are locked upon completion

Proposal must specify whether work area includes moving chairs and furniture for cleaning.

Tour of the buildings to be cleaned will be conducted August 8, 2022, through August 12, 2022 by appointment.

Proposals must be typed, include identification of contractor, proof of liability insurance and surety bonds, list of current business customers or clients, and proposed monthly and special request fees.  Submit bids by 3:00 pm August 29, 2022, to the City of Irrigon, 500 NE Main Avenue, Irrigon, Oregon, 97844.  Label envelope “Sealed Proposal for Janit